Elijah Grant
In Minnesota, landlords are required by law to provide a Certificate of Rent Paid (CRP) to each adult renter for rent received during the year. The CRP must be provided to the renter by January 31 of each year, and can be given as an electronic or hard copy. Renters can use the CRP to claim a Renter's Credit as part of their income tax return. This credit is available to renters who make under a certain amount of money.
| Characteristics | Values |
|---|---|
| Who issues a Certificate of Rent Paid (CRP)? | Property owners or managing agents |
| Who receives a CRP? | Each adult renter |
| When must a CRP be issued? | By 31 January of each year |
| What happens if a CRP is not issued? | A $100 penalty for each CRP not issued |
| What if the renter moves before 31 December? | The landlord can give the CRP to the renter when they move or by 31 January of the following year |
| What if the landlord doesn't have the renter's forwarding address? | Send the CRP to their last known address |
| What if the renter is a Safe at Home participant? | Use the renter's Safe at Home assigned PO Box address as their Rental Address |
| What if the renter is married? | Provide the name, date of birth, and Social Security Number of the spouse |
| What if the renter is a partial-year renter? | The renter must mail in their tax filing |
| What if the landlord bought or sold the property during the year? | Give the buyer all information showing rent paid by each renter while owning the building, or give each renter a CRP for the time owned, showing rent paid and the number of months rented |
| What if there are multiple renters in a unit, each with their own agreement and paying the landlord directly? | Enter the actual amount they paid |
| What if the renter's name or address is incorrect? | Use Minnesota Department of Revenue's e-Services system to correct it |
| What if the renter requests a corrected CRP because their dependent received one? | The property owner will not be penalised if they provide a corrected CRP based on the renter's request |
| What if the renter resides in a campground, travel trailer, or camper? | They do not receive a CRP, even if they rented there for extended periods |
| What if the renter stays in a motel, hotel, or other short-term housing rental? | They can qualify to receive a CRP if it is their permanent residence and if the stay is 30 consecutive days or more |
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What You'll Learn
Who issues a Certificate of Rent Paid (CRP)
In Minnesota, property owners or managing agents must issue a Certificate of Rent Paid (CRP) to each adult renter for rent received during the year. The CRP must be provided to the renter by January 31 of each year. Property owners or managing agents can issue CRPs as either electronic or hard copies. If a renter moves before December 31, they may receive their CRP when they move or by January 31 of the following year. If the landlord does not have a forwarding address, they must send the CRP to the tenant's last known address. Landlords must keep a copy of all CRPs for four years after issuing.
Individuals who reside in campgrounds, travel trailers, and campers do not receive a CRP, even if they do not have a permanent residence elsewhere. Sales tax is paid on such units, not property tax. Similarly, CRPs are not issued for land rented for a trailer unless it is considered a permanent situation involving a mobile home park.
Individuals who stay in a motel, hotel, or other short-term housing rental can qualify to receive a CRP if it is their permanent residence and if the stay is 30 consecutive days or more.
If a landlord does not provide a CRP to their renters, they may be assessed a $100 penalty for each CRP not issued.
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When is a CRP issued
In Minnesota, a Certificate of Rent Paid (CRP) must be issued by property owners or managing agents to each adult renter for rent received during the year. The CRP must be provided to the renter by 31 January of each year. The certificate can be given to renters as either an electronic or hard copy. If a renter moves before 31 December, the landlord may give them their CRP when they move or by 31 January of the following year. If the landlord does not have a forwarding address, they must send the CRP to the tenant's last known address.
CRPs are not issued for land rented for a trailer, unless it is a permanent situation involving a mobile home park. Individuals who reside in campgrounds, travel trailers, and campers do not receive a CRP, even if they do not have a permanent residence elsewhere. Sales tax is paid on such units, not property tax.
Individuals who stay in a motel, hotel, or other short-term housing rental can qualify to receive a CRP if it is their permanent residence and if the stay is 30 consecutive days or more. Line 1 of the CRP must be for rent only, not for any services.
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CRP for roommates and married couples
In Minnesota, landlords or property owners are required to issue a Certificate of Rent Paid (CRP) to each adult renter for rent received during the year. The CRP must be provided to the renter by January 31 of each year, and can be given as an electronic or hard copy. If a renter moves out before December 31, the landlord may give them their CRP when they move out or by January 31 of the following year. If the forwarding address is unknown, the CRP should be sent to the tenant's last known address. Landlords must keep a copy of all CRPs for four years after issuing them.
For roommates and married couples, the CRP should reflect the same amount of rent for each person on the lease, regardless of the actual amount paid by each individual. Married couples must receive separate CRPs, each showing that they paid an equal portion of the rent. If there are multiple renters in a unit, and each has their own agreement with the landlord and pays them directly, the landlord should enter the actual amount paid by each tenant.
The CRP is used for taxes and can result in a tax break for renting. It should be included with the taxes filed for the year, and a Property Tax Refund form should be completed and sent in. The disbursement for this usually comes in August or September. If a renter hasn't received their CRP by March 1, they can call the DOR and request a "Rent Paid Affidavit". This substitute document can be filed with their taxes.
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CRP for Safe at Home participants
In Minnesota, property owners or managing agents must issue a Certificate of Rent Paid (CRP) to each adult renter for rent received during the year. The CRP must be provided to the renter by January 31 of each year. If a renter moves before December 31, they may be given their CRP when they move or by January 31 of the following year. If the forwarding address is unknown, the CRP should be sent to the renter's last known address.
If a landlord fails to provide a CRP, they may be assessed a $100 penalty for each CRP not issued. The CRP must include the rent actually paid, even if the renter owes back rent. If the amount of rent constituting property tax is overstated, a $100 penalty or 50% of the overstatement (whichever is greater) may be incurred.
For Safe at Home participants, the following requirements for creating and sending a CRP must be met:
- The renter's Safe at Home assigned PO Box address must be used as their Rental Address.
- The Safe at Home participant's legal name must be used.
- The actual Property ID and Property Owner Information must be provided.
- If the CRP is mailed, the renter's legal name and complete Safe at Home assigned PO Box address must be used. If either of these are missing or incorrect, the CRP will be returned to the sender. If a tenant's name or address is incorrect, it must be corrected using the Minnesota Department of Revenue's e-Services system.
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What to do if a landlord doesn't provide a CRP
In Minnesota, landlords are legally required to provide a Certificate of Rent Paid (CRP) to each adult renter for rent received during the year. The CRP must be provided to the renter by January 31 of each year. If you haven't received your CRP by March 1, there are a few steps you can take.
First, you can contact your landlord and request that they provide the CRP. If your landlord is charging a fee for the CRP, be aware that they are not allowed to do so by law. You can email them a link to the state statute that outlines their obligation to provide the CRP without charge.
If you have moved out of the rental property, your former landlord is still responsible for providing your CRP. They can send it to your current address or email. If you have not received a response from your landlord or are unable to contact them, you can call the Department of Revenue and request a "Rent Paid Affidavit." They will ask for certain information and then issue you a substitute document that you can file with your taxes.
If you are unable to resolve the issue through these steps, you may consider seeking legal advice or assistance. You can calculate how much rebate you would be entitled to with the form and consider suing in Small Claims Court for that amount.
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Frequently asked questions
A Certificate of Rent Paid is a statement of rent paid for the year, which is provided by the landlord.
Property owners or managing agents must issue a Certificate of Rent Paid to each adult renter for rent received during the year.
A Certificate of Rent Paid must be provided to the renter by 31st January of each year.
If your landlord does not provide a CRP by 1st February, you may request a Rent Paid Affidavit (RPA) from the Minnesota Department of Revenue.
Partial-year renters cannot file online and must mail their form.
