Elijah Grant
The University of Nebraska offers a vehicle rental service for students and staff travelling on official university business. The service is also available to Tax-Exempt Recognised Student Organisations with Student Activities Office approval. The rental charges include all operational costs except fuel, which can be purchased using the vehicle's assigned Voyager credit card. The university has a preferred partnership with Enterprise Rent-a-Car, and insurance coverage varies depending on the rental company. Students travelling in university vehicles are required to have trip insurance and complete the necessary forms according to individual campus policies.
| Characteristics | Values |
|---|---|
| Rental companies | National or Enterprise Rent-a-Car |
| Insurance | Supplemental Liability Protection (SLP), Collision Damage Waiver (CDW), personal accident insurance, personal effects protection insurance |
| Rental rates | Include all costs of operation except fuel |
| Fuel | Charged to the vehicle's assigned Voyager credit card |
| Maintenance and repairs | Estimated cost over $100 requires pre-approval from University Fleet Management |
| Short-term rental cancellation | Free cancellation up to 24 hours before pick-up; cancellations within 24 hours or no-shows will be billed a minimum one-day charge |
| Long-term rental cancellation | Cancellations within 45 days will be billed a minimum one-month charge; late pick-up will incur rental charges from the original reservation start date |
| Authorized vehicle operators | University of Nebraska students on official University business |
| Authorized passengers | Employees, emeriti staff, members of the Board of Regents, official university committee members, individuals on special assignment, other officers or guests on official University business |
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What You'll Learn
- The University of Nebraska has an Enterprise car rental program
- Only recognised student organisations can rent vehicles
- All rental charges continue until the vehicle is returned
- Fuel charged to the vehicle's Voyager card is billed to the reservation
- Insurance and accident reporting information is available online
The University of Nebraska has an Enterprise car rental program
The University of Nebraska's Enterprise car rental program offers both short-term and long-term rental options. Short-term rental reservations can be cancelled online at least 24 hours in advance without incurring any charges. However, cancellations made with less than 24 hours' notice will be billed a minimum one-day charge. Similarly, long-term rental reservations require a 45-day advance cancellation notice to avoid charges. Long-term rental charges are based on the calendar month, and reservations spanning two months will be billed as two separate monthly charges.
The rental rates for the University of Nebraska's Enterprise car rental program include all costs of operation except fuel. Fuel is charged to the vehicle's assigned Voyager credit card, which is billed to the reservation's cost object. It's important to note that maintenance and/or repairs estimated to cost more than $100 require pre-approval from University Fleet Management. Failure to secure approval may result in the renter being responsible for the entire cost of the repair.
When renting a vehicle through the University of Nebraska's Enterprise car rental program, it is recommended to decline all insurance offerings. This is because personal accident insurance and personal effects protection insurance are not reimbursable by the University. Instead, refer to the guidelines provided by the University to determine what type of coverage to purchase. Additionally, it is important to review the University's policies regarding authorized vehicle operators and passengers, as well as any applicable mileage reimbursement policies when using a rented vehicle for University business.
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Only recognised student organisations can rent vehicles
The University of Nebraska offers a car rental program through National or Enterprise Rent-a-Car. However, only recognised student organisations with Student Activities Office approval can rent vehicles from the university. This means that the organisation must be officially acknowledged by the university and have received permission from the relevant student affairs or student life department.
To rent a vehicle from the University of Nebraska, recognised student organisations should follow the necessary procedures and guidelines. The university's vehicle rental rates include all operational costs, except for fuel. Fuel can be purchased using the vehicle's assigned Voyager credit card, and the charges will be billed to the reservation's cost object. It is important to note that fuel receipts for personal vehicle travel will not be accepted for reimbursement by the university.
When renting a vehicle, recognised student organisations should be aware of the insurance options and requirements. They should decline all insurance offerings from National or Enterprise Rent-a-Car and refer to the university's guidelines to determine the appropriate coverage for their rental. Student trip insurance is mandatory for all students travelling in university vehicles, and applicable forms must be completed according to individual campus policies.
In terms of rental duration, the University of Nebraska offers both short-term and long-term rental options. Short-term rentals can be cancelled online at least 24 hours in advance without incurring any charges. However, cancellations made with less than 24 hours' notice or failure to pick up the vehicle will result in a minimum one-day rental charge. Long-term rental reservations require more advance notice for cancellation and are subject to different billing and pickup policies.
It is important to note that recognised student organisations renting vehicles from the University of Nebraska must comply with the university's policies and procedures. This includes adhering to authorised driver and passenger requirements, as well as maintaining and operating the vehicles according to university standards. Any maintenance or repairs estimated to cost more than $100 must be pre-approved by the University Fleet Management to avoid additional charges. Overall, by following the university's guidelines, recognised student organisations can effectively utilise the vehicle rental program for their travel needs.
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All rental charges continue until the vehicle is returned
The University of Nebraska does rent out vehicles, but only to recognised student organisations with Student Activities Office approval. The University Fleet Management department offers both short-term and long-term rental options.
Short-term rental reservations can be cancelled online at least 24 hours in advance without charge. However, cancellations made with less than 24 hours' notice will incur a minimum one-day charge. Similarly, failing to pick up a short-term rental vehicle will result in a minimum one-day rental fee.
Long-term rental reservations must be cancelled by calling (402) 472-2659 or emailing [email protected] at least 45 days before the scheduled pick-up date to avoid charges. Long-term rentals that are cancelled with less than 45 days' notice will be billed a minimum one-month charge. It is important to note that long-term rental charges are based on the calendar month, and reservations spanning two months will be billed as two separate monthly charges.
All rental charges, including long-term and short-term rates, will continue to accrue until the vehicle, vehicle keys, and the Voyager credit card are returned to the University Fleet Management department. This means that if a long-term rental is returned in less than a year, it will be charged at the short-term rental rate. Additionally, special options, accessories, or usage may increase the overall cost of both short-term and long-term rentals.
The University of Nebraska has specific guidelines regarding the use of rental vehicles. Only authorised drivers and passengers are permitted to use these vehicles, and student trip insurance is required for all students travelling in university cars. When renting a car from National or Enterprise Rent-a-Car, it is recommended to decline all insurance offerings and refer to the University's guidelines to determine the necessary coverage.
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Fuel charged to the vehicle's Voyager card is billed to the reservation
The University of Nebraska offers a vehicle rental service for students and staff travelling on official University business. Each vehicle has a unique Voyager fuel credit card, which is used to pay for fuel for that specific vehicle. This Voyager card must remain with the assigned vehicle at all times.
If the Voyager card is not functioning, the University advises using a personal credit card or cash to pay for fuel. In this case, reimbursement can be sought by indicating that there was an issue with the Voyager card. It is important to note that fuel receipts for personal vehicle travel will not be accepted for reimbursement.
The University also offers guidance on insurance and coverage for rental vehicles. When renting from National or Enterprise Rent-a-Car, it is recommended to decline all insurance offerings. For all other rental companies, the University provides guidance on what coverage to purchase, including supplemental liability protection and collision damage waiver.
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Insurance and accident reporting information is available online
The University of Nebraska does rent out vehicles, and insurance and accident reporting information is available online. The University has an Enterprise car rental program, and students on official University business can rent cars from National or Enterprise Rent-a-Car. When renting from these companies, decline their insurance offerings. The University provides Supplemental Liability Protection and Collision Damage Waiver coverage. Personal accident insurance and personal effects protection insurance are not reimbursable.
For University Fleet Management vehicles, insurance and accident reporting information is also available online. Each vehicle is assigned a unique Voyager fuel credit card, which can be used for fuel and maintenance/repair purchases under $100. For repairs costing over $100, pre-approval from University Fleet Management is required. The University bears no responsibility for the operation or condition of personal vehicles, and drivers of personal vehicles are responsible for their own safety and that of their passengers.
Student trip insurance is mandatory for students travelling in University vehicles, and the relevant forms must be completed according to individual campus policies. The University policy for the use of passenger vans/buses with a seating capacity of 10 or greater can be found online. Only Tax Exempt Recognized Student Organizations with Student Activities Office approval can rent these vehicles.
All rental charges for University Fleet Management vehicles continue until the vehicle, keys, and Voyager card are returned. Long-term rentals cancelled with less than 45 days' notice will be billed a minimum one-month charge. Short-term rental reservations cancelled with less than 24 hours' notice will be billed a minimum one-day charge. Failure to pick up a vehicle will also result in a minimum one-day rental charge.
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Frequently asked questions
Yes, the University of Nebraska has a vehicle rental program.
Vehicles are available only to Tax Exempt Recognized Student Organizations with Student Activities Office approval. University-owned vehicles can also be used by employees, members of the Board of Regents, and guests of the University who are on official University business.
The rental rate includes all costs of operation except fuel. Fuel can be charged to the vehicle's assigned Voyager credit card.
Short-term reservations can be cancelled online at least 24 hours in advance. Long-term reservations must be cancelled by calling (402) 472-2659 or emailing [email protected] 45 days in advance.
